April 2024 – Meeting Minutes

IMIYA BOARD MEETING

Thursday, April 18, 7:30PM

ATTENDING

President: Joanne Pearson
Vice President: Rebecca Wallace
Secretary: Charlotte Hardwicke
Treasurer:  Cecilia Huisman
Scholarship: Mandy Coates (absent)
Membership: Kyoung Suk Kim
Communications:  Alyssa Sikora
Guest: Ada van Roekel

                              MINUTES

BOARD

• SCHOLARSHIP (Mandy Coates)
  Mandy may not make the  meeting. She is planning to announce next Scholarship offering in June in conjunction with the  IMIYA spring event.
• MEMBERSHIP (Kyoung Suk Kim) 
• TREASURER (Cecilia Huisman) 
  • Update financial status
  • Cecilia will be out next month. She can still receive emails and messages from What’s App.
• YOGA AND EQUITY (Charlotte Hardwicke, Joanne Pearson)
• WEBSITE (Charlotte Hardwicke)  
  • Third Angle Website Redesign quote. Charlotte will send the two quotes out to Board members.
• OUTREACH/COMMUNICATION (Alyssa Sikora, Kyoung Suk Kim) 
  • Spring/Summer IMIYA gathering
  • Where do we do events? Who are we trying to attract? Why are we doing it? One goal of IMIYA is to bring new members into the fold. We can have a potluck for current members. To bring new people in, let’s utilize having a gathering at festivals (i.e. Vegfest, Dragonboat festival) and could be an opportunity to share Iyengar Yoga but at a lower cost. It would be an opportunity as well to learn and see what works and what doesn’t.
  • Dragonboat festival – booth deadline next week if that’s the direction we want to go. July 27-28, 2024.
  • VegFest – $10 application fee. Nonprofit will be a lower cost. Application Closes on April 25th. We can apply and figure out the details. Alyssa will apply.
    • Joanne will look into Event Insurance  through Be Yogi or other vendors for Veg fest application.
• Yoga in parks. Yoga classes are happening in parks all over. You do have to reserve a space ahead of time, pay a fee, etc. Alyssa brought up perhaps having a table at Living Yoga or YCD and talking to people already attending Iyengar Yoga classes. We could also set up a table at an Iyengar class happening at a park. 
  • Brochure/Flyer update
    • Who we are, member benefits, being part of a community
    • QR code linked directly to member sign up. Suki will help Alyssa draft a 1 page newsletter with scan code.

• OTHER

• • BYLAWS-  Update – Rebecca Wallace. By-laws are nearly done but there are a lot of remaining questions. Which language to keep or let go? Standing committees such as scholarship and communication aren’t even mentioned in the By-laws. Do we add in language for that?  Joanne will work with Rebecca to complete by-laws before Ramona Atencio reviews them.
  • After we have a final draft, the Board will let Ramona look over the by-laws. Ramona will let us know who it needs to be run by after the by-laws are ready for that step.

• Spring Event – Hold in conjunction with  World Yoga Day, June 21. Plans: Location, communication, Yoga practice, Pop up 
  • We discussed location whether at YCD or Blue Spruce. Blue Spruce has a good location with a kitchen, courtyard and studio. Joanne will talk with Leslie and see if we can use the space in June.
  • Intro to Iyengar yoga, Scholarship announcement, potluck, what else
• How do we track contacts? We can see how many people are opening the newsletters and other messages from Constant Contact.
• What do members need from us?
• We are seeking new Board members.

“Action is movement with intelligence.The world is filled with movement. What the world needs is more conscious movement, more action.”  BKS Iyengar